Empowering document governance in mining through AI
Document governance , a systematic approach that facilitates the management of critical company data in a secure, traceable, and regulatory-compliant manner, is an essential resource for mining companies to address regulatory concerns and inform their strategic decisions. Its application makes it possible to improve document management by up to 60% in this sector, according to the Chilean firm Despapeliza , which provides intelligent automation solutions for such procedures. Experts maintain that simply digitizing paperwork for reasons of organization or convenience is not enough: a management system is necessary to ensure that information is kept up-to-date, protected, and immediately accessible. “Mining is regulated by multiple agencies, including entities such as Sernageomin and the Directorate of Labor, among others, which require traceability, integrity, and immediate, continuous availability of information. This requires companies to implement document management systems that not only store but also guarantee verifiable regulatory compliance and rapid access to critical information ,” says Rodrigo Mortara, general manager of Despapeliza. The Despapeliza initiative is based on the legaliza.io/ platform , which provides process automation (including remote, in-person, cloud-based, and advanced e-signatures), centralized management, connectivity with established systems, legal compliance, and a high level of security. This artificial intelligence-based tool not only digitalizes documents but also manages the entire lifecycle of essential documents, such as contracts, authorizations, and transaction logs. In line with current requirements, Despapeliza’s alternatives are accredited for document management in workplace and mining environments, granted by the National Geology and Mining Service and the Labor Directorate, which supports its ability to ensure regulatory compliance. This accreditation ensures that automated procedures operate in accordance with the most rigorous regulatory standards required by the sector’s supervisory bodies. As Mortara explains, companies that have transitioned from digitalization to document governance have managed to shorten document signature and localization times, optimize their responses to audits, and manage procedures that previously took hours or days in a matter of minutes . The direction is to move toward more complex automation, using intelligent platforms that are easy to integrate and comply with environmental, social, and governance (ESG) standards. In this transformation, artificial intelligence will play a fundamental role in verifying compliance with regulations, monitoring operations in real time, identifying risks, and formulating decisions. Thus, document management will evolve from a purely administrative function to a more strategic one, offering efficiency, sustainability, clarity, and good governance. “In this new digital landscape, document management is part of the organizational culture and becomes the basis for operating competitively, representing a real competitive advantage,” the executive asserts. Despapeliza currently works with various clients in the mining sector, focusing on projects related to human resources and finance, improving traceability and delivery times in activities such as asset lease management. In a context like mining, where punctuality, accuracy, and documentation are crucial, these factors translate into clear operational and reputational benefits that directly impact the business’s results. These parameters can be classified into two groups. The first is operational efficiency : a reduction in the time required to sign and locate documents; an increase in regulatory compliance; adherence to deadlines for renewing contracts, permits, or certifications; a reduction in operational delays due to a lack of coordination between departments; and a decrease in errors in document creation and recording. Second, environmental management : a reduction in the carbon footprint, a decrease in waste production, and savings in water, energy, and wood consumption related to paper use. “For a mining company beginning a review of its document processes, the first step is to conduct a rigorous assessment: identify where critical documents are located, who manages them, what risks exist, and which processes depend on them. Based on this, a clear document governance policy must be defined, aligned with industry regulations, to ensure traceability, efficiency, and compliance,” concludes Rodrigo Mortara. Total or partial reproduction is prohibited. Read More
AI will give a strategic advantage to document governance in mining-2
Automating the management of contracts, environmental permits, and operational records has a series of benefits that reduce the carbon footprint and the use of energy and resources, cutting processing times in this industry by up to 60%, according to Despapeliza. Document governance, a structured model that enables the secure, traceable, and regulatory management of critical business information, is an essential tool for mining companies to respond to regulatory bodies and support strategic business decisions. Its implementation allows for up to 60% optimization of document management in this industry, according to the Chilean company Despapeliza, which offers intelligent automation solutions for these processes. Specialists affirm that simply digitizing papers for convenience or order is not enough: a control system is required to ensure that information is up-to-date, protected, and instantly available. Mining is regulated by multiple agencies, including entities such as SERNAGEOMIN and the Directorate of Labor, among others, which require traceability, integrity, and immediate, continuous availability of information. This requires companies to implement document management systems that not only store but also guarantee verifiable regulatory compliance and rapid access to critical information,” notes General Manager Rodrigo Mortara Pizarro. WORKFLOW AUTOMATION Despapeliza's proposal is based on the legaliza.io/ platform, which provides workflow automation (with remote, in-person, cloud-based, and advanced electronic signatures), centralized management, integration with existing systems, regulatory compliance, and high security standards. The artificial intelligence-based solution not only digitizes but also governs the entire lifecycle of critical documents, such as contracts, permits, and operational records. In line with current requirements, Despapeliza’s solutions are certified for document management in labor and mining contexts by the National Geology and Mining Service and the Labor Directorate, which validates their suitability to ensure compliance. This certification guarantees that automated processes operate with the highest regulatory standards required by the sector’s regulatory authorities. Mortara explains that companies that have transitioned from digitalization to document governance have managed to reduce signature and document search times, improve their response to audits, and manage processes in minutes that previously took hours or days. The trend is toward increasingly sophisticated automation, with intelligent platforms that are easy to integrate and aligned with environmental, social, and governance (ESG) standards. In this evolution, AI will play a key role in validating regulatory compliance, monitoring operational management in real time, anticipating risks, and supporting decision-making. In this way, document management will move from an administrative function to a strategic one, providing efficiency, sustainability, transparency, and corporate governance. “In this new digital landscape, document management is part of the organizational culture and becomes the basis for operating competitively, representing a real competitive advantage,” the executive emphasizes. OPERATIONAL EFFICIENCY AND ENVIRONMENTAL MANAGEMENT Despapeliza currently collaborates with several clients in the mining industry, with projects for human resources and finance departments, optimizing traceability and delivery times in tasks such as asset lease management. In an environment like the mining industry, where deadlines, precision, and documentary evidence make the difference, these indicators translate into clear operational and reputational advantages that directly impact operational results. These indicators can be grouped into two categories. First, operational efficiency: reduced time spent signing and searching for documents; increased regulatory compliance; meeting deadlines for contract renewals, permits, or certifications; reduction in operational delays due to lack of coordination between departments; and reduction in errors in document preparation and registration. Second, environmental management: reduced carbon footprint, reduced waste generation, and savings in water, energy, and wood consumption associated with the use of paper. “For a mining company beginning a review of its document processes, the first step is to conduct a rigorous assessment: identify where critical documents are located, who manages them, what risks exist, and which processes depend on them. Based on this, a clear document governance policy must be defined, aligned with industry regulations, to ensure traceability, efficiency, and compliance,” suggests Rodrigo Mortara. Read More
AI will give a strategic advantage to document governance in mining
Automating the management of contracts, environmental permits, and operational records brings benefits in all three dimensions of sustainability and strengthens competitiveness, according to Despapeliza. Its legaliza.io/ platform provides complete traceability and optimizes processing times by up to 60%. Document governance, a structured model that enables the secure, traceable, and regulatory management of critical business information, is an essential tool for mining companies to respond to regulatory bodies and support strategic business decisions. Its implementation allows for up to 60% optimization of document management in this industry, according to the Chilean company Despapeliza, which offers intelligent automation solutions for these processes. Specialists affirm that simply digitizing papers for convenience or order is not enough: a control system is required to ensure that information is up-to-date, protected, and instantly available. “Mining is regulated by multiple agencies, including entities such as Sernageomin and the Directorate of Labor, among others, which require traceability, integrity, and immediate, continuous availability of information. This requires companies to implement document management systems that not only store but also ensure verifiable regulatory compliance and rapid access to critical information,” notes General Manager Rodrigo Mortara. Despapeliza's proposal is based on the legaliza.io/ platform, which provides workflow automation (with remote, in-person, cloud-based, and advanced electronic signatures), centralized management, integration with existing systems, regulatory compliance, and high security standards. The artificial intelligence-based solution not only digitizes but also governs the entire lifecycle of critical documents, such as contracts, permits, and operational records. In line with current requirements, Despapeliza’s solutions are certified for document management in labor and mining contexts by the National Geology and Mining Service and the Labor Directorate, which validates their suitability to ensure compliance. This certification guarantees that automated processes operate with the highest regulatory standards required by the sector’s regulatory authorities. Mortara explains that companies that have transitioned from digitalization to document governance have managed to reduce signature and document search times, improve their response to audits, and manage processes in minutes that previously took hours or days. The trend is toward increasingly sophisticated automation, with intelligent platforms that are easy to integrate and aligned with environmental, social, and governance (ESG) standards. In this evolution, AI will play a key role in validating regulatory compliance, monitoring operational management in real time, anticipating risks, and supporting decision-making. In this way, document management will move from an administrative function to a strategic one, providing efficiency, sustainability, transparency, and corporate governance. “In this new digital landscape, document management is part of the organizational culture and becomes the basis for operating competitively, representing a real competitive advantage,” the executive emphasizes. Operational efficiency and environmental management Despapeliza currently collaborates with several clients in the mining industry, with projects for human resources and finance departments, optimizing traceability and delivery times in tasks such as asset lease management. In an environment like the mining industry, where deadlines, precision, and documentary evidence make the difference, these indicators translate into clear operational and reputational advantages that directly impact operational results. These indicators can be grouped into two categories. First, operational efficiency: reduced time spent signing and searching for documents; increased regulatory compliance; meeting deadlines for contract renewals, permits, or certifications; reduction in operational delays due to lack of coordination between departments; and reduction in errors in document preparation and registration. Second, environmental management: reduced carbon footprint, reduced waste generation, and savings in water, energy, and wood consumption associated with the use of paper. “For a mining company beginning a review of its document processes, the first step is to conduct a rigorous assessment: identify where critical documents are located, who manages them, what risks exist, and which processes depend on them. Based on this, a clear document governance policy must be defined, aligned with industry regulations, to ensure traceability, efficiency, and compliance,” suggests Rodrigo Mortara. Read More
Less Paper, More Forests: Digitalization as an Ally of the Environment
June, World Environment Month, invites us to reflect on our practices and their impact on the planet. In this context, digitalization is emerging as a key tool for reducing companies’ ecological footprint. Paper production involves a significant consumption of natural resources. To produce one ton of paper, between 7,000 and 20,000 liters of water are required, depending on the type of paper. Furthermore, it is estimated that each ton of paper generates approximately 942 kilos of CO₂ emissions and the felling of up to 24 trees. These eloquent data on the impact on the environment and the growing scarcity of resources highlight the importance of a “zero-paper” policy, that is, replacing physical document flows with technological tools that allow for their management, but in a completely digital format. The transition to this model optimizes corporate resources and consolidates the urgent need to preserve natural resources as an ethical imperative. It is also part of Corporate Social Responsibility, understood as the voluntary commitment of companies to sustainable development, taking responsibility for their economic, social, and environmental impact on the communities where they operate. In this scenario, digitalization emerges as a fundamental tool for organizations committed to the future of the planet. Despapeliza, a Chilean company with a presence in Latin America and the United States and specializing in intelligent document automation solutions, has experience where digitalization has saved up to 10 million liters of water. Its general manager, Rodrigo Mortara, highlights the positive impact of automation: “As a reference, we have managed, on average, 90,000 documents per month, which contributes to a saving of more than 1.5 million liters of water. Some of our clients have reduced tons of paper use, equivalent to a saving of more than 50,000 liters of water per client,” he emphasizes. He also explains that a legal document, three to four pages long, requires up to 15 or 20 times the water a human consumes daily. Some contributions include reducing paper and wood consumption (less tree felling), as well as reducing the environmental footprint associated with paper production in terms of energy and water. It also reduces the carbon footprint of document transport and eliminates waste that ends up in landfills. It’s worth noting that, according to estimates, 70% of office waste is paper. Paper production has an alarming environmental impact that extends beyond water consumption and is a cause of global deforestation. Each year, 419.1 million tons of paper and cardboard are produced. One ton of paper requires between 2 and 3.5 tons of wood (28 to 49 trees). The company Despapeliza has prevented the loss of 144,000 trees thanks to its projects in more than 100 companies. Read More
Digitalization as an Ally of the Environment
June, World Environment Month, invites us to reflect on our practices and their impact on the planet. In this context, digitalization is emerging as a key tool for reducing companies’ ecological footprint . Paper production involves a significant consumption of natural resources. To manufacture one ton of paper, between 7,000 and 20,000 liters of water are required, depending on the type of paper. Furthermore, it is estimated that each ton of paper generates approximately 942 kilos of CO₂ emissions and the felling of up to 24 trees. These eloquent data on the impact on the environment and the growing scarcity of resources highlight the importance of a “zero-paper” policy, that is, replacing physical document flows with technological tools or promoting digitization that allows these flows to be managed in a completely digital format. Digitalization and the preservation of natural resources The transition to this model optimizes corporate resources and consolidates the urgent need to preserve natural resources as an ethical imperative. It is also part of Corporate Social Responsibility, understood as the voluntary commitment of companies to sustainable development, taking responsibility for their economic, social, and environmental impact on the communities where they operate. In this scenario, digitalization emerges as a fundamental tool for organizations committed to the future of the planet. Despapeliza , a Chilean company with a presence in Latin America and the United States and specializing in intelligent document automation solutions, has experience where digitalization has saved up to 10 million liters of water. Its general manager, Rodrigo Mortara, highlights the positive impact of automation. Read More
Less Paper, More Forests: Digitalization as an Ally of the Environment-2
June, World Environment Month, invites us to reflect on our practices and their impact on the planet. In this context, digitalization is emerging as a key tool for reducing companies’ ecological footprint. Paper production involves a significant consumption of natural resources. To produce one ton of paper, between 7,000 and 20,000 liters of water are required, depending on the type of paper. Furthermore, it is estimated that each ton of paper generates approximately 942 kilos of CO₂ emissions and the felling of up to 24 trees. These eloquent data on the impact on the environment and the growing scarcity of resources highlight the importance of a “zero-paper” policy, that is, replacing physical document flows with technological tools that allow for their management, but in a completely digital format. The transition to this model optimizes corporate resources and consolidates the urgent need to preserve natural resources as an ethical imperative. It is also part of Corporate Social Responsibility, understood as the voluntary commitment of companies to sustainable development, taking responsibility for their economic, social, and environmental impact on the communities where they operate. In this scenario, digitalization emerges as a fundamental tool for organizations committed to the future of the planet. Despapeliza , a Chilean company with a presence in Latin America and the United States and specializing in intelligent document automation solutions, has experience where digitalization has saved up to 10 million liters of water. Its general manager, Rodrigo Mortara , highlights the positive impact of automation: “As a reference, we have managed, on average, 90,000 documents per month, which contributes to a saving of more than 1.5 million liters of water. Some of our clients have reduced tons of paper use, equivalent to a saving of more than 50,000 liters of water per client,” he emphasizes. He also explains that a legal document, three to four pages long, requires up to 15 or 20 times the water a human consumes daily. Some contributions include reducing paper and wood consumption (less tree felling), as well as reducing the environmental footprint associated with paper production in terms of energy and water. It also reduces the carbon footprint of document transport and eliminates waste that ends up in landfills. It’s worth noting that, according to estimates, 70% of office waste is paper. Paper production has an alarming environmental impact that extends beyond water consumption and is a cause of global deforestation. Each year, 419.1 million tons of paper and cardboard are produced. One ton of paper requires between 2 and 3.5 tons of wood (28 to 49 trees). The company Despapeliza has prevented the loss of 144,000 trees thanks to its projects in more than 100 companies. Read More
Less Paper, More Forests: Digitalization as an Ally of the Environment
June, World Environment Month, invites us to reflect on our practices and their impact on the planet. In this context, digitalization is emerging as a key tool for reducing companies’ ecological footprint. Paper production involves a significant consumption of natural resources. To produce one ton of paper, between 7,000 and 20,000 liters of water are required, depending on the type of paper. Furthermore, it is estimated that each ton of paper generates approximately 942 kilos of CO₂ emissions and the felling of up to 24 trees. These eloquent data on the impact on the environment and the growing scarcity of resources highlight the importance of a “zero-paper” policy, that is, replacing physical document flows with technological tools that allow for their management, but in a completely digital format. Digitalization and corporate responsibility The transition to this model optimizes corporate resources and consolidates the urgent need to preserve natural resources as an ethical imperative. It is also part of Corporate Social Responsibility , understood as the voluntary commitment of companies to sustainable development, taking responsibility for their economic, social, and environmental impact on the communities where they operate. The Despapeliza case In this scenario, digitalization emerges as a fundamental tool for organizations committed to the future of the planet. Despapeliza, a Chilean company with a presence in Latin America and the United States and specializing in intelligent document automation solutions, has experience where digitalization has saved up to 10 million liters of water. Its general manager, Rodrigo Mortara, highlights the positive impact of automation : “As a reference, we have managed, on average, 90,000 documents per month, which contributes to a saving of more than 1.5 million liters of water. Some of our clients have reduced tons of paper use, equivalent to a saving of more than 50,000 liters of water per client,” he emphasizes. He also explains that a legal document, three to four pages long, requires up to 15 or 20 times the water a human consumes daily. Environmental impact avoided thanks to digitalization Some contributions include reducing paper and wood consumption (less tree felling), as well as reducing the environmental footprint associated with paper production in terms of energy and water. It also reduces the carbon footprint of document transport and eliminates waste that ends up in landfills. It’s worth noting that, according to estimates, 70% of office waste is paper. Global data on paper production Paper production has an alarming environmental impact that extends beyond water consumption and is a cause of global deforestation. Each year, 419.1 million tons of paper and cardboard are produced. One ton of paper requires between 2 and 3.5 tons of wood (28 to 49 trees). The company Despapeliza has prevented the loss of 144,000 trees thanks to its projects in more than 100 companies. Read More
GeoVictoria and Despapeliza join forces to innovate in document management-2
In an effort to strengthen their technological offerings and respond to growing market demands, GeoVictoria, a company that develops technological solutions for attendance management, access control, and cafeteria management in companies, and Despapeliza, a Chilean firm with a presence in Latin America and the United States specializing in intelligent document automation solutions, announce their strategic alliance. The collaboration seeks to integrate document automation solutions with the attendance management and access control platforms that GeoVictoria offers to companies in different sectors. This union will allow us to offer clients a more robust and efficient ecosystem, capable of optimizing processes and reducing operating costs. GeoVictoria has long been seeking a digital partner to complement its portfolio and strengthen its presence in the Latin American market. “This is how we closed this search with Despapeliza, with whom we hope to consolidate our position in Latin America,” said Felipe Araya, Regional Director of GeoVictoria. The integration of both solutions will facilitate the automation and digitization of processes, providing greater agility and precision in document and human resources management. For his part, Rodrigo Mortara, General Manager of Despapeliza, stated, “We are very pleased to collaborate with GeoVictoria, a company that shares our vision of innovation and efficiency. We believe this alliance will open up new opportunities for our clients, allowing us to offer joint solutions that respond to an increasingly demanding and competitive market.” The synergy between the two companies will enhance the added value they provide to their users and expand their presence in different countries in the region The alliance also aims to create a collaborative ecosystem that promotes continuous learning and improvement. “We are confident we can create an environment that fosters innovation and knowledge sharing, to always offer the best of each and effectively meet market needs,” added Araya. This collaboration reaffirms both organizations’ commitment to digital transformation and service excellence. Through this collaboration, the companies strengthen their leadership in integrated technological solutions, providing value and efficiency to their customers. The merger represents an important step in their growth strategy and their mission to offer innovative tools that drive productivity and digitalization in the business environment. Read More
GeoVictoria and Despapeliza join forces to innovate in document management.
SOLUTIONS.- The alliance also aims to create a collaborative ecosystem that promotes constant learning and improvement. METROPOLITAN REGION, Santiago.- In an effort to strengthen their technological offering and respond to growing market demands, GeoVictoria, a company that develops technological solutions for attendance management, access control, and cafeteria management in companies, and Despapeliza, a Chilean firm with a presence in Latin America and the United States and specializing in intelligent document automation solutions, announce their strategic alliance. The collaboration seeks to integrate document automation solutions with the attendance management and access control platforms that GeoVictoria offers to companies in different sectors. This union will allow us to offer clients a more robust and efficient ecosystem, capable of optimizing processes and reducing operating costs. GeoVictoria has long been seeking a digital partner to complement its portfolio and strengthen its presence in the Latin American market. ” This is how we closed this search with Despapeliza, with whom we hope to consolidate our position in Latin America ,” said Felipe Araya , Regional Director of GeoVictoria. The integration of both solutions will facilitate the automation and digitization of processes, providing greater agility and precision in document and human resources management. For his part, Rodrigo Mortara , General Manager of Despapeliza, stated, ” We are very pleased to collaborate with GeoVictoria, a company that shares our vision of innovation and efficiency. We believe this alliance will open up new opportunities for our clients, allowing us to offer joint solutions that respond to an increasingly demanding and competitive market .” The synergy between both companies will enhance the added value they provide to their users and expand their presence in different countries in the region. The alliance also aims to create a collaborative ecosystem that promotes continuous learning and improvement. “We are confident we can create an environment that fosters innovation and knowledge sharing, allowing us to consistently offer the best of each and effectively meet market needs ,” Araya added. This collaboration reaffirms both organizations’ commitment to digital transformation and service excellence. Through this collaboration, the companies strengthen their leadership in integrated technological solutions, providing value and efficiency to their customers. The merger represents an important step in their growth strategy and their mission to offer innovative tools that drive productivity and digitalization in the business environment. Read More
Update the scrollbar color to match the platform’s standard design for consistency
Update the scrollbar color to match the platform’s standard design for consistency