Advanced remote signature
Terms and conditions for advanced remote signature (Only Chile)
Last Updated: September 2, 2025Términos y Condiciones para Instituciones Este documento establece los lineamientos generales, condiciones de uso y responsabilidades que rigen la relación entre las instituciones usuarias y nuestra plataforma. Incluye disposiciones sobre el acceso al sistema, confidencialidad de la información, propiedad intelectual, limitaciones de responsabilidad y normativa aplicable. Su lectura es esencial para garantizar un uso correcto, seguro y conforme a la legislación vigente. – Todo lo anterior es posible gracias a nuestra alianza comercial con Esign Chile, un referente en soluciones de firma electrónica y gestión documental con casi 20 años de experiencia en identidad digital, ciberseguridad y documentación electrónica . Compromiso con la legalidad y validez jurídica Esign Chile opera bajo acreditaciones oficiales del Ministerio de Economía, el Servicio de Impuestos Internos (SII) y la Dirección del Trabajo, garantizando que las firmas electrónicas generadas tienen plena validez legal en Chile . Estas certificaciones aseguran que: Las firmas electrónicas avanzadas usadas en nuestra plataforma son válidas ante tribunales y entidades públicas. La plataforma cumple con la Ley 19.799 sobre Documentos Electrónicos y Firma Electrónica, respaldada por el Ministerio Secretaría General de la Presidencia de Chile . Los certificados digitales utilizados incluyen datos de identidad del titular y son emitidos por entidades registradas y autorizadas según la normativa chilena . – Puedes consultar las certificaciones completas directamente en el sitio de Esign Chile: Certificación Ministerio de Economía Acreditación SII Aprobación Dirección del Trabajo Estas garantías normativas refuerzan la seguridad, autenticidad y aceptabilidad legal de todos los documentos firmados en nuestra plataforma. Descarga el documento completo aquí: Términos y Condiciones Instituciones
Legale.io and E-Sign: Strategic alliance to strengthen advanced electronic signatures in Chile
Last Updated: September 2, 2025Introduction In the context of digital transformation and the need for more efficient and secure processes, advanced electronic signatures have established themselves as an essential tool for companies and legal professionals in Chile. Recognizing this trend, Legale.io has established a strategic alliance with E-Sign, an accredited certification entity, to offer its clients advanced electronic signature solutions with full legal and technological support. What is the Advanced Electronic Signature? The advanced electronic signature (AES) is a mechanism that authenticates the signer’s identity and guarantees the integrity of the electronically signed document. In Chile, its use is regulated by Law No. 19,799 on Electronic Documents and Electronic Signatures, which establishes that the advanced electronic signature has the same legal validity as a handwritten signature, provided it is issued by an accredited provider. Official link to Law No. 19,799: https://www.bcn.cl/leychile/navegar?idNorma=190102 E-Sign: Accredited certification service provider E-Sign is a technology company dedicated to issuing digital certificates, advanced electronic signatures, biometrics, and mobile signatures. It is formally accredited in Chile as an Advanced Electronic Signature Certification Service Provider (PSC-FEA) by the Undersecretariat of Economy and Small and Medium-Sized Enterprises. Legal accreditations in Chile E-Sign has obtained the following accreditation resolutions: Advanced Electronic Signature Accreditation Resolution: RAE No. 1367 Date: May 6, 2016 Biometric Accreditation for Electronic Signature Resolution: RAE No. 3557 Date: November 9, 2016 Mobile Signature Accreditation Resolution: RAE No. 3926 Date: December 7, 2016 Direct verification on the Ministry of Economy’s accredited entities platform: https://www.entidadacreditadora.gob.cl/entidades 🔗E-Sign profile on the official website: https://www.entidadacreditadora.gob.cl/entidades/esign E-Sign institutional website: https://www.esign-la.com Legale.io: Digital Legal Solutions Platform Legale.io es una plataforma legal tecnológica especializada en automatización jurídica, contratos digitales, cumplimiento normativo y firma electrónica avanzada. Su enfoque combina inteligencia artificial y herramientas digitales para ofrecer soluciones modernas, eficientes y seguras a empresas y estudios jurídicos. Gracias a la alianza con E-Sign, Legale.io incorpora un componente de firma electrónica avanzada certificada, validado legalmente en Chile, garantizando una experiencia robusta, conforme y tecnológicamente avanzada. Beneficios conjuntos para el usuario final Esta alianza estratégica brinda una solución de alto estándar a empresas, estudios jurídicos, RRHH y departamentos de cumplimiento: Validez legal plena Todos los documentos firmados en Legale.io utilizando certificados de E-Sign tienen pleno valor probatorio y jurídico en Chile, de acuerdo a la Ley N° 19.799. Seguridad y trazabilidad La emisión de certificados se realiza mediante procesos biométricos validados y auditados. El uso de claves privadas y dispositivos seguros garantiza autenticidad y no repudio. Cumplimiento normativo y transparencia Los certificados electrónicos de E-Sign están inscritos y auditados por la autoridad acreditadora nacional. La interoperabilidad con entidades públicas es total. Firma móvil y biometría Los servicios acreditados de firma móvil y biometría permiten que el proceso de firma sea remoto, rápido y confiable, con verificación de identidad avanzada. Aplicaciones empresariales y jurídicas El uso conjunto de Legale.io y E-Sign permite firmar digitalmente: Contratos laborales, anexos y finiquitos Contratos civiles y comerciales Poderes, declaraciones juradas y autorizaciones Escritos judiciales digitalizados Acuerdos de confidencialidad (NDA) Actas y resoluciones corporativas Proceso de firma en Legale.io con certificación de E-Sign Identificación del Usuario Mediante validación biométrica y verificación documental. Emisión del Certificado E-Sign genera un certificado digital válido, que se vincula al firmante. Firma Electrónica Avanzada El usuario puede firmar documentos directamente desde Legale.io, con plena trazabilidad. Auditoría y Evidencia Digital Cada firma incluye un hash criptográfico, registro de IP, timestamp y firma electrónica validada. Verificación de autenticidad y legalidad E-Sign pone a disposición herramientas públicas para validar: La vigencia del certificado digital La identidad del firmante La validez técnica y jurídica de cada firma Conclusión The alliance between Legale.io and E-Sign represents a concrete and solid step forward in the digital transformation of the legal and business sector in Chile. The regulatory support, traceability, certified biometrics, and user experience make this integration one of the most comprehensive and reliable on the market. With E-Sign as its technology and certification partner, Legale.io offers the most advanced electronic signature experience in the country, complying with current legislation, accreditation regulations, and international digital trust standards.
Use and processing of geolocation data in Legale.io
Last Updated: September 2, 2025Legal basis, informed consent, and personal data protection At Legale.io, we understand that the use of digital technologies applied to electronic signatures requires a strict commitment to safeguarding individuals’ rights, especially their right to privacy and the legitimate processing of their personal data, as established by Law No. 19.628 on the Protection of Private Life (Chile), and the provisions on electronic signatures contained in Law No. 19.799. In this context, we inform our users that, at the moment of executing an electronic signature—particularly when such signature must be backed by or equivalent to a notarial process (e.g., advanced electronic signature validated by or linked to a notary)—it may be necessary to request and record their approximate geographic location, which is obtained only with the user’s explicit authorization through geolocation services provided by their browser or mobile device. Purpose of processing geolocation data The capture of your geographic location serves the following purposes: To determine the territorial jurisdiction of the legal act, in accordance with Chilean notarial law, enabling: The valid assignment of the competent notary based on your location. Compliance with territorial requirements, where certain signatures are valid only if executed within the jurisdiction of the notary who authorizes or certifies the document. To provide additional evidence of physical presence or remote location, which strengthens the legal traceability, integrity, and non-repudiation of the signature event. To comply with international standards of digital governance, including principles of accountability, data minimization, and user control. Legal basis for data processing The processing of this data is carried out in accordance with: Law No. 19.799 on Electronic Documents and Electronic Signatures, which sets forth the legal and technical requirements for electronic signatures in Chile. Law No. 19.628 on the Protection of Private Life, particularly Articles 2, 4, and 7, which regulate the legitimate processing of sensitive data and informed consent. Criteria and guidelines from the Chilean Council for Transparency’s Personal Data Protection Unit. International best practices recommended by organizations such as the OECD, United Nations, and Convention 108+ of the Council of Europe regarding the use of location data in digital services. Protection, storage, and deletion Location data will not be used for marketing, profiling, or ongoing tracking purposes. Data will be securely stored in encrypted format and access will be restricted, with the geolocation data linked to the digital signature event. The information will only be retained for the time required to legally validate the transaction and to meet auditing or traceability requirements established by law. You may exercise your ARCO rights (Access, Rectification, Cancellation, Opposition) by contacting our dedicated privacy team at: [privacidad@legale.io]. Explicit consent Users may provide their freely given, specific, informed, and unambiguous consent via an opt-in checkbox before geolocation services are activated. No location data will be captured or stored without this consent. Final considerations Legale.io will not share your location data with third parties unless required by a judicial authority or in accordance with a valid legal process. The processing of your location data complies with the principles of lawfulness, purpose limitation, proportionality, and data security, and forms a legally integral part of the electronic signing process when required by Chilean regulations or institutional client compliance frameworks.
Remote advanced signature workflow and signing process
Last Updated: September 2, 2025Activate geolocation To ensure compliance with legal and regulatory requirements, geolocation can be enabled under the Settings tab by toggling the “Activate geolocation”. Prepare a document for workflow To initiate a workflow using a selected document, go to the My documents section, select the desired file from your drive, and click the “Prepare for Workflow” button located in the top menu. Create a workflow Once a document’s status is set to “READY FOR WORKFLOW,” you can initiate the process by selecting the file and clicking the “Create Workflow” button from the top menu. Add signer in the workflow creation process During the workflow setup after selecting a document, you must click the “Add signer” button at the bottom of the screen to designate participants who will interact with the document. Choose the signature flow type When setting up the workflow, you must select a signature flow that matches your needs—“Sign by other person”—and then click the “Next” button to proceed with assigning the signer. Choose the remote signature method To continue setting up the workflow for a signer, select “Remote advanced signature”—this is a manual method that requires identity verification via advanced authentication steps—then click “Next” to proceed with configuring the signer’s role in the process. Choose a contact for the signature In this step, the contact list is shown for selection. However, you won’t be able to select contacts that do not have complete required information (such as missing identity details). To proceed, click “Add contact” and manually input the full information needed for the remote advanced signature process. Complete missing contact information If a contact cannot be selected during the signature process due to incomplete information, you can edit an existing contact by selecting it and clicking the “Edit” button. Required contact information format When editing or completing a contact for Remote Advanced Signature, make sure to enter the full legal name exactly as it appears on the official ID, and include the RUT without periods but with a dash (e.g., 12345678-9). This ensures identity verification works correctly during the signing process. Verified contact displayed for selection Once the contact has all mandatory data (full name and RUT), it becomes selectable in the “Choose contact” list when assigning a Remote Advanced Signature signer. Proceed to next step after selecting a verified contact After selecting the contact with all required personal details completed, click the Next button to continue. Confirm signature placement and proceed After positioning the signature field in the desired location on the document, click Next to finalize the setup. Finalizing signature assignment Once the signature placeholder is correctly positioned and the signer has been assigned, click Next to proceed to the final step of sending the document. Send document In the final window, you can configure the signing order, set the link expiration period (in days), and decide whether to send a signed copy to signers. You can also choose to share the document with additional contacts after signature and optionally save the flow for reuse. Once everything is set, click Send to dispatch the document. Advanced ID verification (signer view) When the recipient receives the document for a Remote Advanced Signature, they must go through an identity verification process before signing. This process includes: Having their ClaveÚnica and ID card ready Answering personal identity questions Creating a 4-digit PIN, which will be used to access and sign documents in the future This verification step is required only once per year and is essential to ensure secure and legally valid digital signatures. The signer must click “Continue to verification” to begin the process. Step 1: Identification via ClaveÚnica To start the Advanced ID Verification, the signer must click the ClaveÚnica button and log in using their Chilean government credentials. If the signer doesn’t remember their ClaveÚnica credentials, a recovery link is provided directly on the screen to retrieve them safely through the official government website. Login with ClaveÚnica On the ClaveÚnica login screen, the signer must enter their RUN (Chilean National ID number) and their ClaveÚnica password, then click INGRESA to proceed. If the signer does not remember or does not yet have a ClaveÚnica, they can click on the links “Recupera tu ClaveÚnica” or “Solicita tu ClaveÚnica” to recover or request it through official Chilean government channels. Step 2: Enter Chilean national ID card number After logging in with ClaveÚnica, the signer must enter the document number from their Chilean National ID (Carnet). This number is located on the front of the ID and is required to verify that the ID is valid and active in the national civil registry. Once entered, click Next to proceed. Step 3: Answer personal questions To ensure identity verification, the signer must answer a set of personal questions generated from official records. These may include civil status, business affiliations, places of residence, or family information. After selecting the correct answers, click Next to continue. Step 4: Create security PIN In this final verification step, the signer must create a 4-digit security PIN that will be used to sign future documents with the advanced remote signature method. This PIN must be kept secure and remembered, as it is essential for validating all subsequent signatures. The signer must also check the box to accept the terms and conditions before clicking Next. Verification complete Once all identity checks have been passed, the signer reaches this confirmation screen. It indicates that verification has been successfully completed and the user is now eligible to sign documents electronically using the Remote Advanced Signature method. Press Next to proceed with the actual signing. Signing with PIN (future signatures) After completing the full verification process for the first time, all future signatures using the Remote Advanced Signature method will only require entering the 4-digit PIN you previously created. Start the signature Once your identity is validated, you will see the document preview along with your name already placed in the signature field.To proceed, click the “Start sign” button at the bottom right corner. Download and verify...